Program Assistant - Communications and Education

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
Pediatric Oncology Group of Ontario
  • Administrative / Clerical Support
Full Time
  • Ontario - Metro Toronto Area - Toronto
Entry LevelN/A2019-04-102019-04-20

Founded in 1983, POGO works to ensure access to and availability of state-of-the-art cancer care for all Ontario’s children. POGO’s mission is to improve the circumstances of all children who are afflicted with cancer and those of their families and caregivers. As a collaboration of care providers and stakeholders, POGO plans for provincial needs and provincial coordination, and is the official resource to Ontario’s Ministry of Health and Long-Term Care on children’s cancer control and treatment.  POGO is looking for a talented Program Assistant, Communications and Education to join our growing team.


  • Assist with the creation of a range of communications, promotional and marketing materials, including PowerPoint presentations, simple web/social media and print media graphics, resizing images, drafting content
  • Coordinate/seek submissions from external vendors, e.g., project estimates from graphic designers and printers, proposals
  • Maintain POGO’s photo library, including managing photo consents
  • Assist with the maintenance of POGO’s online platforms, e.g., and POGO’s social media platforms, including identifying relevant stories, posting, establishing appropriate links to other internal & external sources, tracking
  • Coordinate direct mail and email campaigns
  • Assist with the production of e-newsletters including scheduling for dissemination
  • Maintain/update information in contact management system
  • Transcribe audio from interviews


  • Schedule and coordinate advisory committee and planning meetings including attendance at meetings, recording minutes/action items as required
  •  Coordinate registration for all education events
  • Assist in event logistics planning, including speaker relations, creating participant badges, tracking print deadlines, supporting event app development, providing onsite support, producing post-event reports and applicable follow-through activities
  • Assist with the development of promotional content for all education events, including social media content and email campaigns
  • Create and maintain distribution/contact lists in accordance with Canada’s Anti-Spam Legislation
  • Address and/or direct queries from program partners, stakeholders, organizations, and the public
  • Operating in an integrated, cross-functional environment, support other POGO program teams as required


  • Post-secondary education in related field (e.g. Communications, Public Relations, Media, etc) or equivalent experience
  • 1-3 years’ relevant work/volunteer experience in communications, public relations or educational event planning
  • Experience in health care/ clinical education or not-for profit sector considered an asset
  • Experience in the health care context and with health care professionals; experience with childhood cancer patients, survivors and their families considered an asset
  • Excellent verbal and written communication, interpersonal, relationship-building and public relations skills
  • Outstanding writing and editing skills for a variety of mediums
  • Excellent organizational skills
  • Able to work independently and as part of a collaborative team
  • Demonstrated ability to quickly respond to changing priorities and to successfully meet deadlines successfully under pressure
  • Proficiency in MS Office, Adobe Professional, social media; familiarity with WordPress content management system
  • Strong marketing, social media and branding skills
  • Excellent interpersonal skills and the ability to interact with external stakeholders, staff and leaders in the organization

Interested applicants are invited to send their resume and cover letter as one attachment to POGO thanks all applicants, however only qualified applicants will be contacted.

Application Deadline - April 20, 2019

POGO is committed to meeting accessibility needs of all applicants throughout the recruiting and selection process.  Applicants are encouraged to inform us of any accommodation requirements.