Equipment Loan Assistant

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
ALS Society of BC
  • Administrative / Clerical Support
  • Accounting / Finance
  • Customer Service / Support
  • Healthcare: Other Staff Positions
Full Time
  • British Columbia - Vancouver & Lower Mainland - Richmond
Experienced (Non-manager)N/A2019-10-082019-10-28

This is a newly created position.  

Required hours - 32 hours per week.  Salary is $18.00 per hour.

Job Objective:

To assist the equipment loan manager in the administration of equipment loan program (ELP) of the society.

  1.  Process patient requests for equipment from the provincial pool and associated programs such as the Provincial Respiratory Outreach Program, including coordination of delivery.
  2. Coordinates equipment maintenance and transport with HME and other medical vendors and suppliers.
  3. Assist the Equipment Loan Manager to conduct an annual vendor profile review to ensure that the Society is dealing with the right vendor in terms of financial efficiency and quality of service.
  4. Assist the Equipment Loan Manager (ELM) to maintain and manage equipment fixed assets register for accounting and audit compliance.
  5. Ensures that all required 3 quotes are attached when purchasing equipment worth more than $500.
  6. Negotiates with equipment suppliers for acquisition, disposal and delivery of equipment.
  7. Validates and reviews all ELP invoices upon receipt. These invoices must be submitted for payment processing not later than two days upon validation.
  8. Assist the ELM to conduct equipment inventory twice a year.
  9. Assists the ELM to prepare a list of equipment required for the annual budget.
  10. Assists the EML to prepare necessary reports for annual equipment audit.
  11. Identifies to the ELM potential disposal of, including write-offs, expired equipment or equipment which is no longer worth maintaining, or unsafe.
  12. Process gift-in-kind equipment donation.
  13. Communicates with occupational therapists, physical therapists and other healthcare professionals for equipment services.
  14. Supports updates to the database of ALS patients and healthcare professionals.

Qualifications:

  • An undergraduate degree in healthcare services or related field an asset.
  • Previous experience in inventory management
  • Detail Oriented
  • Willingness to learn and adapt to new responsibilities
  • Ability to prioritize multiple projects and adjust workload accordingly
  • Knowledge in database program preferably Raiser’s Edge an asset
  • Proficient in window-based programs
  • Outstanding writing and oral communication skills
  • Ability to work independently and as part of a team in a cooperative and supportive manner.
  • Valid Driver’s License.  Travel within BC is required.

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