Programming Coordinator

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
Alzheimer Society of B.C.
  • Administrative / Clerical Support
  • Program / Project Management
Full Time
  • British Columbia - Victoria & Island - Victoria
Experienced (Non-manager)N/A2019-02-262019-04-02

This newly developed position is responsible for providing programming support in the regional Alzheimer Resource Centres and is a key contact for maintaining service delivery across the province including but not limited to: scheduling First Link® support calls, education workshops and health-care provider outreach meetings, and managing materials and information resources in the regional offices.

Key Responsibilities

  • Reporting to the Manager, Regional Services, and working as part of a provincial team with other Programming Coordinators and the Provincial Programs & Services team maintain programming related to: incoming referrals and allocate intake calls, follow up calls and Dementia Helpline (DHL) support calls to Support and Education Coordinators.
  • Schedule and book education programs based on suggested frequency and the annual regional plan.
  • Assist with managing attendance tool client lists; manage waitlists and minimum and maximum program participant numbers and alert regional manager to attendance numbers.
  • Coordinate and book health-care provider (HCP) outreach meetings and coordinate distribution of information resources to HCP’s as needed.
  • Maintain materials inventory and submit monthly orders to provincial office. Receive and store material orders and prepare dementia education packages and other information packages for maximum efficiency.
  • Support the promotion of education workshops by coordinating the First Link bulletin information, printing and distributing workshop posters and making use of other suggested promotional channels (news releases, website, print ads as needed).
  • Assist with overseeing office volunteers and provide information to the general public or clients when other staff and volunteers are not available.
  • Assist with coordinating other needs within the resource centre as time permits: resource centre meetings, office supplies, office equipment, and printing.

Qualifications and Skills

  • Superior administrative and organizational skills and meticulous attention to detail
  • Excellent computer skills, with experience in Microsoft Word, Excel and Outlook essential; familiarity with PowerPoint, Publisher, databases and mail merge an asset
  • Excellent interpersonal and customer service skills
  • Demonstrated ability to recruit, train and supervise volunteer
  • Basic accounting/bookkeeping experience
  • Flexibility to manage a variety of duties
  • Ability to work as part of a team and with a variety of work styles and personalities
  • Ability to keyboard with speed and accuracy at approximately 40 to 50 words per minute
  • Knowledge of the local area desirable
  • Knowledge of dementia an asset
  • Some evening and weekend work is required. Flexibility regarding scheduling is expected.

To apply

Forward your resume with a cover letter that details how your experience and qualifications match this opportunity. Please include your salary expectation.

Human Resources
Alzheimer Society of B.C.
300 - 828 West 8th Avenue
Vancouver, B.C. V5Z 1E2

humanresources@alzheimerbc.org

Thank you for your interest in the work of the Society. Please note only shortlisted candidates will be contacted directly.

To find out more about the Society, our programs, and First Link®, visit: www.alzheimerbc.org

 

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