Marketing and Communications Coordinator

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
Canada Organic Trade Associaton
  • Marketing / Communications / PR
  • Design / Graphics
Full Time
  • Ontario
  • Ontario - Ottawa Area
Experienced (Non-manager)$37,000 - 42,0002019-03-142019-03-31

POSITION:                  Communications and Marketing Coordinator

LOCATION:                  Ottawa, Ontario

POSITION DETAILS:    Full time, Permanent

REPORTS TO:              Executive Director





The Canada Organic Trade Association is the membership-based association for the organic sector in Canada: representing growers, processors, certifiers, provincial farmers' associations, importers, exporters, retailers and others throughout the organic value chain. COTA's mission is to promote and protect the growth of organic trade to benefit the environment, farmers, the public and the economy. COTA brings together the diversity of Canada’s organic sector: from farmer and processor to retail, including food products, fiber and textiles, personal care, and emerging sectors such as organic aquaculture.

COTA is a member-service organization: providing information, data and strategic insights to its membership base, representing organic to the media and government, and leading consumer education and promotion campaigns to benefit organic. COTA is the co-founder of Organic Week and manages the national “Choose Canada Organic” campaign. COTA protects organic by playing an active role in standard-setting and industry priority-setting, as well as influence on important regulatory issues. COTA also leads a series of export missions internationally: promoting Canadian organic products abroad, building market intelligence on key markets, and developing the market and regulatory conditions to benefit Canadian organic companies abroad. COTA has been a champion of organic equivalency arrangements to encourage trade and improve market access for Canadian operators.

COTA places a premium on its relationship with Canada’s government in Ottawa, and takes a leadership role on behalf of the organic sector to ensure our stakeholders and their needs are heard by policymakers.


Position Summary

The Bilingual Marketing and Communications Coordinator will coordinate COTA's campaigns, brand, outreach, plans and marketing/communication activities.  The position will assist specifically in COTA's public relations and public campaigns and events.

Compensation will be commensurate with experience.  This position is full-time and a robust benefits package will be offered to the successful candidate.



  • Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures for COTA’s public relations, campaigns and programs.
  • Create a project management calendar for fulfilling each goal and objective.
  • Organizing, attending and participating in stakeholder meetings.
  • Documenting and following up on important actions and decisions from meetings.
  • Preparing necessary presentation materials for meetings.
  • Ensuring project deadlines are met.
  • Determining project changes.
  • Providing administrative support as needed.
  • Undertaking project tasks as required.
  • Developing project strategies.
  • Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Assess project risks and issues and provide solutions where applicable.
  • Ensure stakeholder views are managed towards the best solution.
  • Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
  • Assist and carry out communication plan for Organic Week.
  • Assist in public messaging and assist with media strategies.
  • Content development for various publications, websites and mail outs, in both official languages.
  • Oversee marketing materials reach their target audience and members/regional partners are engaged in campaigns/activities.
  • Media monitoring
  • Graphic design
  • Performs occasional administrative duties.
  • Other duties as assigned

Minimum Requirements

  • 3 years experience in Communications, Public Relations, Journalism or a related discipline and experience.


  • Must be detail oriented with exceptional communication skills (written and oral).
  • Must be fully bilingual in English and French.
  • Must have excellent working knowledge of Microsoft Office tools.
  • Must be familiar with various social media channels; experience with Hootsuite will be considered a strong asset.
  • Must be familiar with Wordpress, experience with Drupal will be considered an asset.
  • Experience with Adobe Ilustrator and Photoshop will be considered a strong asset.
  • Experience with MailChimp or Constant Contact will be considered an asset.
  • Knowledge and experience in the environmental,  food or organic sector will be considered an asset.


A detailed letter describing your communications and marketing credentials, interest in the position, salary expectations, and a current curriculum vitae should be sent to the attention of: Tia Loftsgard.

All applications must be received no later than midnight Sunday, March 31, 2019.

Canada Organic Trade Association subscribes to the Ontario Human Rights Code.  Every person has a right to equal treatment from COTA with respect to employment without discrimination because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.



Please use the Apply Now button below
to be considered for this position.

Apply NowThis functionality is only available on a desktop or laptop computer.

Click here for important information about
applying for a job through CharityVillage.