CHIEF FINANCE AND ADMINISTRATION OFFICER
WHO WE ARE
The Canadian Centre to End Human Trafficking (The Centre) is a national charity dedicated to ending human trafficking in Canada. To achieve this, we are committed to engaging with and providing support to victims, survivors, and stakeholders, including social service providers, law enforcement agencies, corporate partners, and government. We do this through education and awareness, policy development and advocacy, research and data collection, and convening and knowledge transfer.
OVERVIEW OF ROLE
We have available a full-time position for a highly organized and collaborative individual to work as Chief Finance and Administration Officer. This is a new role within the organization and the successful candidate will be responsible for shaping this function in all its aspects.
The Centre is currently spearheading the design, development, and launch of Canada’s first national 24/7/365 human trafficking hotline. The primary priority of the hotline is to provide localized and immediate response to victims and survivors of human trafficking. The second priority is to compile data from the hotline to contribute to the disruption of trafficking networks, as well as to advise on policy reform at the national, provincial, and municipal government levels. Information from the hotline will help to inform awareness and prevention campaigns, training of officials and service providers, knowledge and service gap analysis, legislative advocacy, and law enforcement investigations.
Reporting to the CEO, the Chief Finance and Administration Officer leads The Centre’s management of finance, accounting, administration, and corporate services. The Chief Finance and Administration Officer has overall responsibility for the development and management of financial, accounting, and administration policies, procedures, controls, and reporting systems.
(A) The activities that fall within the Chief Finance and Administration Officer’s responsibilities related to Financial Operations & Controls include:
- developing and implementing a plan for ongoing Financial and Administrative functions within the organization
- developing, monitoring, and ensuring adherence to policies and procedures related to finance, accounting, and treasury/investment activities, and codifying the policies and procedures in writing for approval by the CEO
- establishing all forecasting, budgeting, financial data entry, and record-keeping processes
- collecting, analyzing and reporting on all financial data, including financial reports required by funders
- establishing parameters and methods to track, analyze and report on organization financial risk
- overseeing and leading the annual budgeting process
- managing the organization budget and controlling expenditures through appropriate internal consultations, procedures, and monitoring
- tracking and managing working capital and cashflow requirements
- managing, in conjunction with the CEO, banking and investment activities and relationships, and ensuring investment activities conform to any Board-approved investment policy
- ensuring that the organization’s accounting policies and practices conform to GAAP, as well as any requirements under CRA and/or the Income Tax Act for charitable organizations in Canada
- ensuring guidance, advice, and performance measurement are in place to support the Finance & HR Coordinator’s key job responsibilities
- seeking and implementing improvements and solutions to organizational financial processes and systems
(B) The activities that fall within the Chief Finance and Administration Officer responsibilities related to Financial/Administrative Reporting & Audit include:
- managing the organization’s annual audit, including all preparatory stages, auditor relations, possible procedure modifications, and reporting to the CEO/Board of Directors
- establishing, in conjunction with the CEO, a regular schedule of internal financial reporting
- performing regular analysis and reporting of financial performance
- managing the submission of all required regulatory, government, and statutory reports
- coordinating Board meetings, agendas, and provision of documents to Board members and Board committees
- developing a risk management plan for approval by the CEO/Board
- presenting information and reports to the Board of Directors or designated committees of the Board as requested by the CEO or Board
- overseeing and coordinating preparation of an annual report if required
(C) The activities that fall within the Chief Finance and Administration Officer’s responsibilities related to Corporate Services include:
- managing the financial, accounting, administrative, and contractual aspects of the organization’s facilities and fixed assets including office space and lease, leasehold improvements as required, technology infrastructure, and office equipment and furniture
- evaluating and modelling financial scenarios related to fixed assets and significant capital outlays
- overseeing all building issues, landlord relations, and office maintenance operations, ensuring a safe and continuously functional environment as well as the security and functionality of all assets
- ensuring that proper insurance coverages are in place for corporate assets and conform to the risk management plan
(D) The activities that fall within the Chief Finance and Administration Officer’s responsibilities related to Human Resources and Payroll include:
- developing, monitoring, and ensuring adherence to policies and procedures related to Human Resources and Payroll
- developing and managing the organization’s internal payroll procedures including: sourcing and managing the relationship with an external payroll administrator; onboarding new employees for payroll purposes; issuing ROEs and T4s as required; and troubleshooting any payroll issues
- managing the organization’s relationship with its group benefits provider, in conjunction with the CEO, and conducting, as required, internal analyses and recommendations related to group benefit costs and issues
- developing, in conjunction with designated staff, appropriate methods and documentation for employee offer letters, job descriptions, contracts and performance evaluation
- developing, in conjunction with designated staff, an employee handbook of significant policies related to benefits, conduct, anti-discrimination, privacy, and so forth
- engage and coach employees, as required, to enable successful collaboration to achieve organization goals
(E) The activities that fall within the Chief Finance and Administration Officer’s responsibilities related to the overall management of the Canadian Centre to End Human Trafficking and the Canadian Human Trafficking Hotline include:
- serving as a member of the Senior Management Team
- acting as the primary advisor to the CEO on The Centre’s financial and accounting matters
- liaising in a collaborative and collegial manner with other staff members to achieve organizational objectives
- other duties as assigned by the CEO
- Post-secondary degree in business/commerce, finance, accounting or an acceptable equivalent in education and/or experience
- CA or CPA designation
- Minimum of ten years’ work experience which includes, through business, non-profit management, government, or other, an understanding of non-profit organization finances and accounting
- Demonstrated ability to design and implement policies, processes, and reporting protocols to support professional management of the finance and accounting function
- Demonstrated proficiency with financial and accounting software and MS Office
- Other languages spoken and/or written are an asset
QUALITIES AND SKILLS
- Critical, analytical, and strategic thinker around complex issues
- Ability to exercise sound judgment and independent decision-making
- Capacity to self-organize and participate in leading the challenge of developing an organization from the ground up
- Flexible and able to work collaboratively as a part of a small organization
Survivors of human trafficking are encouraged to apply.
The Centre respects and adheres to the Ontario Human Rights Code in all recruitment, hiring and staffing practices.
The Centre is pleased to accommodate individual needs for applicants with disabilities within the recruitment process. Please let us know if you require an accommodation to ensure your equal participation in the recruitment and selection process.
Please note that all employees are subject to a criminal background check.
Posting Date: Wednesday January 9, 2019
Deadline: Friday January 25, 2019 (5 p.m.)
Start date: February 2019
Job location: Toronto
How to apply:
Please provide a cover letter and resume. We thank all applicants for their interest, however, only those selected for an interview will be contacted.