Coordinator Donor Relations & Events

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
St. Paul's Foundation
  • Member Relations
  • Administrative / Clerical Support
  • Event Coordination
  • Fundraising / Giving
Full Time
  • British Columbia - Vancouver & Lower Mainland - Vancouver
Experienced (Non-manager)N/A2019-07-122019-07-26

St. Paul’s Foundation welcomes applications for this unique opportunity. Join an experienced, enthusiastic team of professionals to raise funds for enhanced patient care, capital projects, equipment, research, and teaching at St. Paul’s Hospital and Providence Health Care in Vancouver, BC. 

The Coordinator, Donor Relations & Events will assist with the organization and production of all donor recognition, stewardship, and event activity to foster long-term donor relationships and inspire ongoing loyalty.

Specific Responsibilities:  (not all duties or responsibilities are listed)

  • Coordinate administrative activities for the Foundation’s recognition and stewardship programs (donor wall, annual giving societies, loyal donor program, and holiday mailings).
  • Coordinate the ordering and installation of recognition plaques. This involves liaising with fundraisers, print shops, and hospital staff.
  • Maintain the Raiser’s Edge database, including regular database maintenance and cleanup, to document stewardship, recognition, and event activity in a timely manner.
  • Track recognition lists for Lights of Hope and coordinate stewardship mailings. This will include ordering photos, segmenting donor lists, personalizing letters, and putting together thank you packages.
  • Coordinate Lights of Hope event invite lists and RSVPs.
  • Obtain new donor lists from database and send welcome packages each month.
  • Order donor gifts and other Foundation-branded swag.
  • Manage invitation lists and be the contact person for donors and guests to respond to stewardship event invitations.
  • Attend all Foundation events with a specific support role as determined by the Director.
  • Coordinate event elements such as silent auction lists, guest tracking and preferences, ticket mailings, thank yous and follow-up communications, event collateral, and signage.
  • Coordinate monthly birthday celebrations, internal staff events, and staff appreciation gifts.
  • Assume other tasks as assigned by the Directors of Donor Relations & Stewardship and Events.


  • Minimum 3 years’ relevant experience, preferably with a not-for-profit organization.
  • Experience with large scale events.
  • Experience coordinating complex mailing and recognition lists including soliciting and incorporating various stakeholder changes.
  • Strong attention to detail.
  • Highly computer literate with excellent Microsoft Office skills.
  • Experience with Raiser’s Edge or a like database and Luminate an asset.
  • Ability to manage multiple projects simultaneously.
  • Excellent verbal and written communication skills.
  • Excellent organizational and time management skills.
  • Ethical: behavior is consistent with the mission and values of St. Paul’s Foundation.

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