Executive Director

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
SING! The Toronto Vocal Arts Festival
  • Management / Executive
  • Fundraising / Giving
  • Government Relations
  • Program / Project Management
Full Time
  • Ontario - Metro Toronto Area
Executive (Dept. head, director)N/A2019-08-022019-09-16

Organization Description

SING! The Toronto Vocal Arts Festival

SING! The Toronto Vocal Arts Festival is Canada’s only a cappella festival, in which vocal groups sing without instrumental accompaniment. Our Artistic Vision is to present concerts, arts education programs, workshops and master classes that inspire and engage audiences and foster a revitalized interest in the vocal arts. SING! illustrates that the human voice knows no limits and has no constraints of genre, language, cultural background or generation. 

Our mission is to bring together thousands of like-minded artists, students, educators and audiences to create and listen to a profoundly unique and vital festival. SING! thus becomes a platform for some of the most innovative and exciting vocal artists to present music of a multiplicity of backgrounds and styles.  This is our Seventh Season and the Festival was from May 24 - June 2, 2019.


Job Description

Executive Director, SING! The Toronto Vocal Arts Festival
Are you a dynamic self-starter who is looking to lead a small but established not-for-profit arts organization in Toronto, reporting to an engaged Board of Directors? Do you have experience and relationships in the arts community and experience managing all aspects of business for a small organization, including: strategic and business planning, financial management, including revenue attraction and grant applications, event development and management, venue management, marketing and communications?
If you said yes, please apply with your resume and a brief cover letter including your salary expectations, via the "Apply Now" button, below.
Remuneration is commensurate with experience. Interviews begin the week of August 3. Position starts October 1, 2019.
Following are some of the duties of the Executive Director:
Grant applications - oversee

  • identify appropriate grants
  • provide content, liaise with Board members
  • proofread and edit the application
  • liaise with granting officers
  • write and submit grant reports on a timely basis


  • work with Board members to identify sponsors
  • develop sponsorable packages and products
  • reach out to and develop new sponsors
  • manage sponsor relationships
  • create and deliver sponsor recognition certificates
  • ensure that sponsors are included in all collateral material


  • plan and manage venue selection including availability and costs
  • communicate options to Board of Directors or Committee
  • book venues as approved
  • manage venue relationships and ensure timely payment
  • provide insurance certificates as requested


  • reach out to artists as directed by Artistic Director(s)
  • respond to artist requests for inclusion in festival
  • create and execute artist contracts
  • pass the contract riders to the appropriate parties for execution
  • collect artist bios, photos, and technical requirements
  • remind the artists about their gigs
  • ensure timely payment of the artists
  • arrange transportation and hotels as needed
  • arrange hospitality as needed


  • write and edit the newsletter at least twice a month
  • write the festival program, solicit contributions for the program (letters of congratulations), sell the program ads
  • write the Annual Report – review hundreds of photos, sponsor and participant reviews, programming, media report, and content pieces to assemble a report


  • negotiate with photographers, hire them, and create the photography schedule
  • negotiate with staging and sound companies
  • negotiate with and hire sound technicians, create the tech schedule
  • find additional suppliers as needed (printers, etc.)
  • provide information to insurance companies and ensure that the festival has full coverage
  • including arranging additional insured documents for venues
    instruct the Treasurer to pay the suppliers


  • work with publicists to increase media coverage
  • work with Marketing Director to get the best deals for media buys and the highest possible coverage from the media purchased
  • track media coverage, arrange interviews along with the publicists provide interviews


  • stay in touch with Festivals and Events Ontario and attend networking events

Graphic Design

  • supply content to designer, proof designs
  • supply graphics as requested to media and social media content developers


  • provide requirements for volunteers to the Volunteer Coordinator


  • maintain office equipment, buy office supplies
  • supervise interns, volunteers, and employees – assign tasks and oversee the work

Board of Directors

  • report to the Board on an ongoing basis about project and needs
  • report activities to the board, including distribution of Executive Director’s Report, 7 days prior to each scheduled Board meeting
  • attend board meetings
  • manage other special projects as directed by the Board
  • develop a strategic work plan in consultation with the Board

Other responsibilities as assigned



  • demonstrated track record in arts management, event management, and arts administration
  • skills in media management (including social media)
  • ability to multi-task effectively 
  • high level of proficiency in Microsoft Office (word, excel, PowerPoint)
  • strong interpersonal, communication, and collaboration skills
  • good budget management skills
  • availability for evening meetings and to work extended hours and weekends during festival events
  • attention to detail and strong organizational skills
  • ability to take direction
  • valid driver's license an asset
  • genuine passion for music 
  • excellent writing and communication skills
  • knowledge and understanding of the philanthropic sector
  • experience in coordination of staff and volunteers
  • strong problem-solving skills
  • ability to create strategic plans short term, medium term, and long term


Additional Info:

SING! Is Toronto regarded as one of the top a cappella festivals in the world because of its highly curated, multi-disciplinary presentations, and the wide variety of music, from barbershop and pop to classical and jazz.  SING! is incubator and facilitator for emerging Canadian talent, a resource and accelerator for the a cappella genre in Canada and internationally, and a provider of eye-opening, memorable experiences for audiences.  Nearly 20,000 people attended SING! Toronto 2019, which is a high-water mark for any a cappella festival.  Fifty-nine different a cappella groups and individual artists performed at these events, ranging in size from soloists to a 70-voice choir, for a total of 460 individual singers performing at the festival.  Partner SING! festivals are in Edinburgh, Texas, and Mexico, and we have a dedicated a cappella stage at Beaches Jazz Festival in Toronto.  We have a highly committed board and a strong contingent of volunteers working together to deliver this award-winning event.  

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