Administrative Assistant: Events and Stakeholder Relationships

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
Canadian Payroll Association
  • Administrative / Clerical Support
Full Time
  • Ontario - Metro Toronto Area - Toronto
Entry LevelN/A2019-02-192019-04-20

The CPA has an exciting opportunity for a new position. The position available is for an Administrative Assistant: Events and Stakeholder Relationships. The position provides administrative support to the Events and Regional Programs department as well as Stakeholder Relationships.

Key Responsibilities:  

Events and Regional Programs Support:

  • Provides back up support to cover administrative communication in Regional Programs Specialist (RPS) absence (e.g. sending out reminder e-mails on Professional Development (PD) Seminars, etc. per RPS planning calendar)
  • Assist with coding of monthly invoices for the Regional Programs Specialists to ensure timely vendor payment
  • Provide support for internal team meetings, including: preparing draft agendas, discussion notes, materials and correspondence; distributing meeting materials
  • Provide general office administrative support including:
  • Printing of collateral materials and flyers to ship to regional networking events such as Certification Recognition Lunches and National Payroll Week
  • Distribution of seminar confirmation of attendance emails
  • Assist Regional Programs Specialists with courier shipments for pickup going to Professional Development seminars
  • Assistance with flyers and self-mailers to strategic alliances for insertion into mail pouches
  • Assist with room setup and reset for Professional Development Seminars held at the CPA’s National Head Office and assist with registration “meet and greet” for seminar attendees
  • Oversee food and beverage setup and clean-up for internal Professional Development Seminars at the CPA National Head
  • Provide on-site support (as required) at regional networking events
  • Order event promotional materials and giveaways as required
  • Track and report on all networking event attendance to Manager, Events & Regional Programs
  • Prepare, pack and ship all required networking event materials and create a shipping manifest containing tracking numbers for communication to Regional Programs Specialists

Stakeholder Relationships Support:

  • Follow up on administration related to sponsorship initiatives as directed by Manager, Stakeholder Relations
  • Liaise with sponsor/exhibitors
  • Administer sponsorship/exhibitor agreements and follow up for sign off in in accordance with specified timelines
  • Generate and send invoices to sponsors and exhibitors
  • Refer all outstanding payments >60 days to Manager for follow up
  • Ensure receipt of deliverable components from sponsors/exhibitors
  • Follow up on all conference/symposium questions from potential and confirmed sponsor/exhibitors
  • Marketing, promotion and sponsorship support (when appropriate)

Qualifications:

  • College diploma, preferably in Administration
  • Minimum of 3 years’ experience in a related role
  • French communication skills are an asset
  • Communicates effectively and appropriately and produces clear and complete written articles, materials and reports that meet the needs of members and other stake
  • Builds rapport and develops alliances with a broad range of people
  • Personally demonstrates that internal or external members/potential members are a high priority
  • Presents a professional, polished image in representing the CPA
  • Self-starter who demonstrates a strong sense of urgency, and achieves results within established timelines
  • Flexible and able to remain composed under pressure
  • Ability to pay attention to detail and to perform tasks accurately and in a timely fashion
  • Excellent organizational and time management skills: ability to multi-task and prioritize
  • Is an effective team player who adds complementary skills and contributes valuable ideas, opinions and constructive feedback
  • Maintain confidentiality
  • Advanced knowledge of MS Office: (Excel, Word, PowerPoint, Access, and Outlook)
  • Previous event administration and project coordination experience would be an asset

Company Information:

The Canadian Payroll Association (CPA) is the national association that has represented employers’ payroll interests since 1978. The CPA is an influential organization, affecting payroll practices in hundreds of thousands of small, medium and large employers across the country. With more than 20,000 members in Canada and abroad, the CPA is recognized as the pre-eminent source of knowledge and information for anyone who administers a Canadian payroll; delivering certification, professional development programs, and products and services that enable payroll practitioners to enhance operations, meet new legislative requirements and utilize emerging technologies.

Interested candidates should forward their resume and cover letter to:

HR Coordinator

The Canadian Payroll Association

hr@payroll.ca

The Canadian Payroll Association is committed to diversity and employment equity and welcomes all applications from qualified individuals.

The Canadian Payroll Association is an equal opportunity employer; as such, accommodation is available to applicants that may require it. Applicants requiring accommodation are encouraged to contact Jelena Misur, HR Coordinator at Jelena.misur@payroll.ca to discuss requirements.

We would like to thank all applicants for their interest; however, only those candidates selected for interviews will be contacted. 

 

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