Accounts Payable Administrator

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
PLEA Community Services Society of BC
  • Accounting / Finance
  • Administrative / Clerical Support
Full Time
  • British Columbia - Vancouver & Lower Mainland - Vancouver
Experienced (Non-manager)$50,119.49 - 59,1412019-07-112019-07-31

PLEA Community Services is currently seeking a Full-Time Excluded Accounts Payable Administrator for our Vancouver head office. The position will start as soon as possible. This position is excluded from union membership.

The Accounts Payable Administrator controls and verifies full cycle Accounts Payable functions for the maintenance and processing of transactions and payments made to staff, caregivers, suppliers/vendors and volunteers. Assists with other financial and accounting duties as needed, including preparing reports, correspondence and maintaining financial files for the Senior Director, Finance.

Please submit a resume and cover letter referencing the competition number 50AP070819. Closing date for Internal Applications: Wednesday, July 17, 2019 at 4:30pm. If the position is not filled internally, it will remain open until filled.

Key Duties and Responsibilities:

  • Responsible for payments to suppliers/vendors, caregivers, staff expenses and volunteers:
    • Reviews invoice/expense records for accuracy and proper back-up documentation. Full cycle accounts payable tasks; data entry, account allocation, program distribution codes, bill back information for invoicing to funders.
    • Completes full cycle payment processing tasks.
    • Provides information and advice to employees on expense reimbursements and expense activity advances.
    • Responds to queries from vendors/suppliers.
    • Responds to payment inquiries from caregivers.
    • Ensures the agency's Accounts Payable files and records are accurately maintained and safely stored. Organizes retrieval and control of records as required.
  • Completes month-end requirements and closes Accounts Payable:
    • Ensures all internal staff expenses, supplier invoices, caregiver payments, volunteer honorariums, etc. are entered and reviewed for posting.
    • Prepares Aged Accounts Payable report and trial balance.
    • Completes monthly assigned balance sheet account reconciliations.
  • General ledger maintenance and data entry:
    • Performs data entry of work and ensures expenses submitted meet agency requirements.
    • Prepares and posts caregivers pay batches.
    • Prepares financial reports as needed.
    • Performs monthly assigned balance sheet account reconciliations.
  • Assists with the year-end audit preparation:
    • Maintains accounting records for audit.
    • Provides documents to auditors during field testing.
  • Initiates and supports process improvement projects as needed.
  • Adheres to all policies and procedures established by PLEA, and meets the performance expectations of the position in a manner that demonstrates compassion and respect for all. Exercises the responsibilities of the position in a manner consistent with the philosophical approach and style of the agency.
  • Performs other related duties as required and/or as directed by the Senior Director, Finance.

Knowledge, Skills and Abilities:

  • Knowledge of Canadian Accounting Standards for Not-for-Profit Organizations.
  • Proficient in Microsoft Office, specifically Excel.
  • Accuracy and attention to detail.
  • Able to identify and resolve issues accurately, effectively and efficiently.
  • Excellent organization and time management skills.
  • Able to communicate professionally with all levels of staff and the public.
  • Able to work under pressure and to prioritize.
  • Ability to work well in a team and on own initiative.
  • Able to demonstrate clear and concise written and oral communication skills.
  • Ability to reflect, promote and protect the culture and integrity of the agency.

Qualifications, Education and Experience:

  • University degree in a discipline relevant to the work of the position plus two (2) years relevant experience. Other education in a discipline relevant to the work of the position plus four (4) years relevant experience is considered comparable.
  • At least two (2) years of progressively more responsible accounts payable experience.
  • Experience using computerized accounting systems. Specific experience using Sage 300 is considered an asset.
  • Experience working within not-for-profit and/or community organizations is an asset.


  • Satisfactory Criminal Record Clearance.
  • Usual hours of work are a standard work week based on 37.5 working hours from Monday to Friday, 8:30am to 4:30pm with a 30 minutes unpaid lunch break. Occasional evening or weekend hours during specific period s of the accounting cycle such as the annual audit.
  • This position may require occasional travel throughout the Lower Mainland.
  • Documentation that applicant is legally approved to work in Canada.

Note: PLEA conducts primary source verification of applicant's credentials including education, training, work history, and licensure.

Ready to Apply?

Please submit your resume and cover letter HERE referencing the job competition number 50AP070819. We thank all applicants for their interest; however, only those considered for an interview will be contacted.

If you don't see a fit at this time, that's okay! Please keep an eye on our career page as we will have new opportunities updated in the near future!