Project Associate, Children's Healing Experience Project

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
BC Children's Hospital Foundation
  • Fundraising / Giving
  • Program / Project Management
Contract - Full Time
  • British Columbia - Vancouver & Lower Mainland - Vancouver
Experienced (Non-manager)N/A2019-02-112019-03-03

Project Associate, Children’s Healing Experience Project
Full-Time, Temporary (~14 month contract)

What we do

At BC Children’s Hospital Foundation, we’re on a quest to help ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world-class research institute, mental health facility and rehabilitation centre.

Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task—which is why we’re looking for passionate people to join our team and help propel our mission forward.

What you’ll do

Since the Teck Acute Care Centre at BC Children’s Hospital (BCCH) opened, BC Children’s Hospital Foundation (BCCHF) has witnessed the tremendous impact purposeful art has on kids, families and health care professionals alike. The Children’s Healing Experience Project (CHEP) was the first integrated art program of its kind in Canada that included curated and purposeful art such as murals, sculptures, interactive displays and more that helped create a true healing environment for BCCH’s young patients and families. BCCHF has embarked on another CHEP for Sunny Hill Health Centre for Children with its unique patient populations in mind.

BCCHF has an exciting opportunity for an experienced and detail orientated Project Associate to join our team on a maternity leave contract for the Children’s Healing Experience Project. Reporting to the VP, Strategic Partnerships, the Project Associate will be part of a small team dedicated to this project.

More specifically, this role will:

  • Focus on the systematic planning, coordination, communication and deliverables of this project to ensure the project is successfully planned, implemented and completed on time and on budget
  • Proactively prepare, coordinate, communicate and monitor critical path timelines, budgets and project schedules
  • Work closely with a variety of key stakeholders (including hospital partners, volunteer committee, patients and families, artists, Foundation staff, consultants and community partners) to ensure the vision and all deliverables for the project are met and to navigate anomalies and exceptions as they arise
  • Create and coordinate a wide variety and range of documentation required for the project such as contracts, elevations, floor plans, installations, formal communications, presentations and cheque requisitions
  • Ensure there is formal and robust documentation of all project information and that it is entered into an archival system
  • Prepare and monitor budgets, contractual changes, and other key financial aspects of the CHEP project
  • Respond to inquiries and information requests regarding this project from key stakeholders including artists, community partners, clinical leads and hospital partners.
  • Effectively and efficiently communicate updates with key stakeholders ensuring that pertinent information is shared in a timely and comprehensive manner
  • Work as part of a collaborative team, bringing forward items for decision making and ensuring all team members are regularly upraised of project updates

What you bring

As the successful candidate, you are a big picture thinker who is exceptionally organized and talented at moving forward a complex, multi-pronged and diverse project. To have built these skills, you have a minimum of three years experience in project coordination, likely gained in a large organization or working on a large, complex project with many key stakeholder groups. Completion of project management courses or a certificate is considered an asset.

In addition, you would bring the following skills and experience:

  • Strong project coordination skills, with experience working on large projects with diverse stakeholders, roles and responsibilities
  • Exceptional organizational and time management skills with the ability to thoughtfully propel forward multiple initiatives within the project, meeting competing deadlines, while producing quality work
  • Strong critical and analytical skills with the ability to identify problems quickly with a solutions focused mindset
  • Strong communication, interpersonal skills and presentation skills
  • Strong relationship building skills with the ability to establish and maintain professional working relationships with internal and external clients
  • Experience navigating complex and multi-system organizations
  • Experience in creating and monitoring critical path timelines and coordinating budgets
  • Proficiency using Microsoft Office applications (Word, Excel, Outlook and PowerPoint)

Join us

We believe that anything is possible. And that permeates every action we take. As a team, we push ourselves to constantly aim higher in our work. We try new things and challenge the status quo. We respect each other and act from a place of compassion in everything we do.

While we take our work seriously, we’re also big on taking care of our team. We offer perks like a nine-day fortnight schedule and flexible hours, topnotch health and dental benefits, and a commitment to professional development.

We think it’s a pretty amazing place. Others agree—we’re proud to say that we’ve been recognized as one of BC’s Top Employers for nine years in a row.

Seem like the right place for you? Join us and help kids shine. Apply online at by March 3, 2019.