Administrative Assistant: Investigations & Hearings

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
College of Psychologists of Ontario
  • Administrative / Clerical Support
  • Member Relations
Full Time
  • Ontario - Metro Toronto Area - Toronto
Entry Level$37,500 - 40,0002019-05-142019-05-23

The College of Psychologists of Ontario is the governing body for Psychologists and Psychological Associates in Ontario.  Its mandate is to protect the public interest by regulating the practice of psychology in the province.

Reports to:     Director of Investigations and Hearings

Role:               Supports Director of Investigations and Hearings and other College staff in the areas of record keeping, preparing and distributing communications, organization of meetings and other duties, as required.

Records Management

  • Arranging for the appropriate storage of records, maintaining storage records and retrieving archival materials
  • Organizing and maintaining filing electronic and manual filing systems

Communications

  • Drafting and preparing routine correspondence
  • Copying, scanning, indexing and distribution of investigation files
  • Responding appropriately to requests for information
  • Organization of meetings
  • Canvassing committee members’ availability for meetings and for conflicts of interest
  • Arranging meetings, including booking meeting rooms and distributing materials, making hotel, travel and food arrangements as necessary
  • Other duties as required

PERFORMANCE CRITERIA

  • Accuracy and security of information in database
  • Accuracy and security of records; timeliness of response to requests for retrieval/archiving of records
  • Quality of correspondence and timeliness and accuracy of word processing
  • Appropriateness of responses to requests for information from stakeholders
  • Timeliness and appropriateness of meeting arrangements, as needed or requested
  • Effectiveness of collaboration with staff, directors and College committees

KEY RELATIONSHIPS WITH:

  • Director: Investigations and Hearings
  • Council, staff and committees

This is a full time permanent position with a salary of $38,500.

 

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