Office Administrator / Bookkeeper

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
Little League Baseball
  • Administrative / Clerical Support
Part Time
  • Ontario - Ottawa Area - Nepean
Experienced (Non-manager)N/A2019-09-102019-09-20

Our client, Little League Baseball Canada is seeking a bilingual individual in the capacity of Office Administrator, to assist and support the Administrative Coordinator.  

Hours of work are Monday to Thursday from 8:30 am to 4:30 pm, start time is negotiable.  Possibility of full-time hours during peak baseball season, April 1st through to August 31st.

POSITION OVERVIEW:

The Office Administrator assists in the daily administrative operations of the Canadian Headquarters.   The Administrator performs a variety of activities including filing, answering the phone, shipping & receiving, and bookkeeping.

The Office Administrator must be able to work diligently to help maintain smooth office operations.  The successful candidate will be reliable and hardworking with great communication skills in both English and French. 

KEY RESPONSIBILITIES:

  • Maintain files and records so they remain updated and easily accessible;
  • Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.);
  • Answer the phone to take messages or redirect calls to appropriate colleagues
  • Utilize office equipment such as copier, printers etc. and computers for word processing, spreadsheet creation etc.;
  • Undertake basic bookkeeping tasks such as the invoicing, creating reports, processing payroll and issuing payments using QuickBooks, Sage or similar programs;
  • Record minutes of meetings;
  • Monitor inventory of office supplies (paper clips, stationery etc.) and other items;
  • Assist in making travel arrangements and booking venues for conferences and events;
  • Perform other office duties as assigned.

QUALIFICATIONS:

  • Minimum two (2)-years post-secondary Education;
  • Minimum one (1) year experience in bookkeeping;
  • Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook;
  • Excellent organizational and multi-tasking abilities.

SKILLS AND ABILITIES:

  • Fluently bilingual in English and French (both written and verbal);
  • Ability to handle multiple priorities, meet deadlines and take direction in a fast-paced environment;
  • Ability to make decisions effectively, working independently with minimal supervision;
  • Sound judgement, interpersonal skills and professionalism;
  • Strong organizational skills
  • Excellent proof-reading skills and attention to detail;
  • Ability to interact diplomatically and professionally while maintaining the highest level of confidentiality;
  • Valid provincial drivers license.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

  • Nights and weekends throughout the year may be required.
  • Must be capable of occasional lifting (up to 40 pounds).

Please use the Apply Now button below
to be considered for this position.

Apply NowThis functionality is only available on a desktop or laptop computer.

Click here for important information about
applying for a job through CharityVillage.

1134 views