Coordinator, Grants & Foundations

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
Toronto Humane Society
  • Fundraising / Giving
Contract - Full Time
  • Ontario - Metro Toronto Area - Toronto
Experienced (Non-manager)$39,680 - 49,6002020-01-142020-02-05


Reporting to the Director, Integrated Marketing and Development, the Coordinator, Grants and Foundations will apply for and procure grants and foundational gifts. They will be responsible for generating revenue through the successful submission and reconciliation of grants. As a key member of the Development Team, the Coordinator, Grants and Foundations plays an important role in building relationships with grant administrators at funding organizations as well as in researching prospective funding sources. This role will work within the team and across the organization to ensure an integrated approach throughout the donor life cycle and across all channels.

Job Duties

  • Work with the Director, Integrated Marketing and in the development and implementation of the Grant and Foundations fundraising program growth strategy and provide input into the development of the department’s objectives, budgets, plans, policies and processes.
  • Develop, forecast, execute and evaluate acquisition strategies for new growth while evaluating current partner opportunities for effectiveness and growth
  • Research and apply for all applicable grants as they relate to the organization
  • Personally develop and cultivate partnerships with foundations with the goal of ensuring ongoing and sustained relationships are established
  • Meet all application and ongoing deadlines to maintain grant and foundation requirements
  • Manage and update foundation and grant records in the CRM database and ensure the integrity of all data input
  • Prepare foundation and grant communications, including applications, status reports and follow-up
  • Prepare monthly financial commentaries, forecast of the channels performance, results and appeal/campaign analysis against forecasted budget.
  • Collaborate across the organization to ensure that organizational and program goals and objectives are met.
  • Capture all supporter interactions in the database, ensuring that Toronto Humane Society can maintain an excellent level of supporter care.
  • Monitor and evaluate trends to identify new opportunities and recommend adjustments to strategies as appropriate.
  • Maintain a thorough working knowledge of Toronto Humane Society fundraising priorities, projects and progress and creates and communicates compelling stories about the work of the Society to drive Grant and Foundational gifts
  • Coordinate special projects and campaigns as assigned
  • Achieve a high level of collaboration across all functional areas and at all levels of the organization
  • Assist in Society’s fundraising campaigns and events
  • Ensure that all communications are consistent with the Toronto Humane Society brand and that Toronto Humane Society’s name and logo rights are protected at all times
  • Work with the Marketing and Communications Team to create fundraising materials suitable for presentation to prospective contributors by soliciting content from different operational departments as required
  • Attend and participates in workshops, seminars, and in-service training to further education, skills, and training.
  • Be aware of and work within the regulations of all Toronto Humane Society policies and protocols
  • Work in compliance with the provisions of the OHSA and its regulations, including understanding and adhering to the requirements of the Health and Safety Manual, and any other rules and regulations established by the Toronto Humane Society
  • Work cooperatively with all volunteers and recognize the talent and commitment they bring to the Society
  • Other duties as required in the day-to-day operation of the Society

Job Requirements

  • Post-secondary diploma/degree required in a related field
  • 2 or more years’ experience in fundraising or grant writing.
  • Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
  • Knowledge of CRM’s and databases. Raiser's Edge NXT knowledge is an asset.
  • Knowledge of the principles of effective donor cultivation and solicitation
  • Ability to identify the source of problems and identify, then implement, creative solutions
  • Strong interpersonal and relationship building skills, and a demonstrated ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times in a diverse environment
  • Proven ability to manage multiple projects, set priorities and meet deadlines in a fast-paced and changing environment
  • Outstanding verbal and written communication skills
  • Anticipates, meets and exceeds expectations by solving problems quickly and effectively making customer/donor related issues a priority
  • Acts as a positive influence throughout the organization, fostering commitment to teamwork and building a climate of professionalism, openness and communication
  • Operates with a high degree of integrity and confidentiality at all times.
  • Proven ability to work independently and with a team setting
  • Proven research skills and the ability to obtain information from a variety of sources
  • An understanding and commitment to fundraising ethics and donor privacy
  • Advanced skills in MS Office Suite (Outlook/Word/Excel/PowerPoint)
  • Operational knowledge of the Toronto Humane Society or other animal welfare organizations is an asset.
  • Affection for animals, concern for their welfare, and/or knowledge of animal care would be an asset.

Work Conditions

  • Flexible hours including evenings, weekends, and holidays
  • Attendance and participation in training
  • Operation of desktop computer phone and peripherals
  • Extended periods of sitting
  • May be required to work long hours
  • Opportunity to work remotely
  • Interaction with employees, management, donors, and the public at large
  • Working in a busy office environment with frequent interruptions
  • Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, odors, noise extremes, hazardous materials, bright/dim lights, toxic agents, animal attacks, animal bites, disease, pathogenic substances, or rude/irate customers

This is a non-unionized position.

The Toronto Humane society is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, the Toronto Humane society will make accommodations available to applicants with disabilities upon request during the recruitment process.

Qualified applicants should contact Human Resources at:

Please note, only candidates who are selected for an interview will be contacted.