Accounting & Payroll Associate

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
Columbus Residence
  • Accounting / Finance
  • Administrative / Clerical Support
Full Time
  • British Columbia - Vancouver & Lower Mainland
Entry Level$45,000 - 50,0002019-02-082019-03-01

On behalf of our client, Columbus Residence, we are searching for an Accounting & Payroll Associate to join their team. Columbus residence is a faith-based organization providing complex care and independent housing to those in the community. They are a place of hope, joy, meaning and motivation and have been entrusted with providing compassionate quality care to the community they serve for over 25 years.

 

Reporting to the Manager of Corporate Services, the Accounting & Payroll Associate will perform clerical and accounting duties relating to accounting functions such as accounts receivable/payable and the preparation and processing of payroll information in accordance with the Missions and Values of Columbus Residence. This individual will also be responsible in the preparation of bi-weekly payroll and assisting the financial statement and various reports, such as, audit materials, preliminary information for budgets and budget analysis for both Complex Care and Independent Housing programs.

 

Responsibilities: 

Accounting:

  • Receives payments, enters information into cash receipts journal, balances and summarizes journal and receivable accounts by matching and checking payments received against invoices and posting from journal to accounts receivable ledger.
  • Collects, summarizes and deposits cheques in the bank. Occasional visit to the bank to present petty cash cheques to be cashed.
  • Lists overdue accounts and, as directed, sends out reminders.
  • Prepares batches and inputs data such as hairdresser charges, medication charges etc. to resident comfort accounts. Sends monthly residents’ trust statement to family members.
  • Utilize the information available from census records to prepare billing for payment from government ministries and other agencies.
  • Assists with maintaining and balancing various cash accounts, including Residents' Comfort Funds, departmental petty cash floats, visitor/staff meals, etc.
  • Collects resident fees, maintains resident fee payment accounts and prepares letters about collection of delinquent payments for review/signature by immediate supervisor.
  • Prepares monthly EFT file of user fees (housing and care) and sends it to the bank.
  • Matches documents such as invoices, receiving reports, packing slips with purchase orders; contacts suppliers regarding such matters as missing invoices and unmatched documents; refers problems to immediate supervisor.
  • Reconciles monthly vendor statements against accounts payable subsidiary ledgers.
  • Verifies the accuracy of invoices by checking items such as quantities, prices, taxes, extensions, discounts and totals; refers problems to immediate supervisor.
  • Allocates invoices to internal accounts by assigning codes such as cost centre and general ledger codes and posts to the accounts payable ledger.
  • Prepares, batches and inputs accounts payable and inventory data such as invoices, credit and debit notes, manual cheques, inventory issues and voided cheques.
  • Documents and processes accounts payable and receivable and maintains records of all transactions.
  • Assists in the preparation of a variety of financial summaries and reports to assist the Manager of Corporate Services, Administrator, Ministry of Health, Vancouver Coastal Health Authority, Directors, Coordinators and other stakeholders in controlling expenditures and managing and preparing budgets.
  • Assists in the preparation of financial statements, cash flow estimates and comparative expenditure statements monthly.
  • Assists with the preparation of financial records, including the recording and posting of accounts receivable and payable, journal/ledger entries and bank reconciliations.
  • Prepares reconciliations as required, including bank statements, benefits, general ledger, cash accounts and accounts receivable journals.
  • Assists with the preparation for the annual audit by preparing requested reports and reconciliations. Responds to auditor’s questions as they arise during the audit.
  • Assists with the preparation of provincial and federal sales tax returns and other required government reports.
  • Assists with the compilation of information required to prepare annual budgets.

Payroll:

  • Processes bi-weekly payroll, performing complete payroll cycle, using ComVida EMS (Scheduling, Human Resources & Payroll modules).
  • Verifies payroll information such as hours worked, wage rates, deductions, and all other information transferred over from ComVida EMS Scheduling. Follows payroll process electronically and makes manual adjustments to data in payroll as necessary. Remits EFT payroll files to bank.
  • Forwards inquiries related to the preparation and processing of payroll information to Human Resources & Benefits Coordinator as necessary. Obtains assistance from Manager of Corporate Services with any anomaly or non-routine payroll items.
  • Creates payroll journal entries and input to Point Click Care General Ledger.
  • Computes regulated remittances and ensures reporting and payment, in collaboration with the Manager of Corporate Services of: Receiver General, Municipal Pension, HBT, WorkSafe BC, HSCIS data.
  • Prepares and processes the records of employment for EI electronically to Service Canada.
  • Prepares payroll year-end and T4 processing duties as assigned.
  • Performs Payroll system upgrades and installations for year-end rollovers, CRA tax updates, benefits updates and any other required updates.

Administrative:

  • Compiles data required for report writing and meetings.
  • Assists with ordering of office and computer supplies as directed.
  • Participates in various meetings and committees as directed.
  • Back-up for Human Resources & Benefits Coordinator, when absent due to scheduled and unscheduled leaves.
  • Assists Front Office/Scheduling as required.
  • Performs other responsibilities as required.

 

Skills & Qualifications:

  • A two-year accounting diploma or any related post-secondary diploma/degree with one year’s relevant experience or an equivalent combination of education, training and experience.
  • Computer-literate with intermediate knowledge of Microsoft Excel. An understanding of Point Click Care, ComVida EMS or other similar programs are considered an asset.
  • Experience within the Health Care field an asset.
  • Communicates effectively both verbally and in writing.
  • Ability to work collaboratively with others and demonstrate excellent customer service skill.
  • Physically able to perform the duties and operate related equipment.
  • Highly organized and able to finish the tasks accurately and in a timely manner.

 

This role will also appeal to a self-starter and driven individual that enjoys the variety of accounting work while continuing to stay organized and bring additional values to the organization. 

 

If you feel you have the demonstrated background and are interested in learning more about this opportunity, please follow the link to apply with your resume!

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