Office and Social Enterprise Manager

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
Parent-Child Mother Goose Program
  • Program / Project Management
  • Education: Administration
  • Marketing / Communications / PR
Full Time
  • Ontario - Metro Toronto Area
Experienced (Non-manager)N/A2019-05-142019-07-13

Would you like to make sure that babies get a good start in the world, especially the ones whose families face barriers? Become the Office and Social Enterprise Manager for the Parent-Child Mother Goose Program!

We offer free programs to young families in Toronto and we train teachers to offer programs all over Canada and abroad.

If you have the skills and experience and heart for this 4-days-a-week position, please be in touch.

Job Description

Programs

  • Coordinate program schedules with Teachers and Program Director
  • Distribute program materials, TTC tokens and program petty cash to Teachers at start of term
  • Document program expenses
  • Receive and file program reports and participant questionnaires at end of term
  • Document statistics from program reports
  • Liaise between Teachers, Program Director and Executive Director (ED)
  • Update database (salesforce.com)

Communications

  • Respond to mail, fax, telephone, online and email inquiries and requests
  • Consult with ED as needed
  • Pick up and sort mail
  • Book rooms for board meetings, workshops, staff meetings, AGM
  • Coordinate special projects, such as database development
  • Coordinate updating, production and distribution of promotional materials
  • Maintain website, Facebook, Instagram

Office Management

  • Ensure adequate supply of office supplies
  • Maintain office equipment and filing system
  • Arrange IT assistance as needed
  • Assist with job or volunteer postings and interviews as needed
  • Supervise any office assistants or volunteers

Financial

Work with Executive Director and Bookkeeper to:

  • Organize bi-weekly staff payroll (Excel)
  • Provide documentation for Bookkeeper’s entry of financial transactions
  • Manage accounts receivable and payable
  • Prepare and make bank deposits
  • Manage office petty cash
  • Provide documentation for audit and budget as required

Social Enterprise

Workshops

  • Post current workshop listings on Toronto and National websites
  • Maintain and expand workshop promotion and publicity
  • Respond to inquiries about workshops, teacher training and certification
  • Coordinate between host agencies and workshop facilitators to set dates
  • Liaise with Program and Training Committee of the National Council
  • Pack and ship workshop materials to host agencies (average twice per month)
  • Manage agreements and registrations for workshops (Google Docs)
  • Coordinate production of new or updated workshop materials
  • Update database (salesforce.com) for workshops and workshop participants

Resources (Books and Disks)

  • Receive and process resource orders on PayPal
  • Monitor and record payment for resources sold by cash or cheque
  • Pack and ship resource orders
  • Maintain resource sales database (MS Access)
  • Monitor inventory and advise on needs for new orders
  • Perform annual inventory of resources for audit

Other Responsibilities

  • Other related duties as may be required

Other Requirements

  • Understanding and passion for the crucial importance of early child development, especially in families facing barriers
  • Ability to work both collaboratively and independently
  • Enthusiasm for positive change!
  • Sense of humour!

Please use the Apply Now button below
to be considered for this position.

Apply NowThis functionality is only available on a desktop or laptop computer.

Click here for important information about
applying for a job through CharityVillage.

886 views