Examination Coordinator

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
The College of Naturopaths of Ontario
  • Program / Project Management
  • Event Coordination
  • Member Relations
  • Volunteer Management / Coordination
Full Time
  • Ontario - Metro Toronto Area
Experienced (Non-manager)$50,000 - 65,0002019-02-122019-03-15

The College of Naturopaths of Ontario works to protect the public interest by regulating naturopaths in support of the public’s right to competent, safe and ethical naturopathic care.  The College fulfills its role by setting the requirements to enter the profession, setting standards of practice, administering a quality assurance program, and holding Ontario’s naturopaths accountable for their conduct and practice.

Position Overview

The Examination Coordinator provides administrative and strategic support for the on-going development, maintenance and delivery of College examinations. The Examination Coordinator will work closely with the Senior Coordinator, Registration and Examinations and the Director of Registration and Examinations.

Duties & Responsibilities

As the key person for these programs, the incumbent will:

  • Assist in the smooth running of the Examinations unit as it relates to examination development, delivery and ongoing support by ensuring that all assigned duties are completed within the specified timelines;
  • Coordinate all aspects of examination delivery, including the preparation of exam materials, and scheduling of examiners, invigilators and candidates;
  • Provide onsite support at the examinations, including overseeing examiners and invigilators, performing exam site set-up, cleanup and transportation of examination materials to and from the exam site;
  • Assist with ongoing examiner recruitment and training initiatives;
  • Provide administrative support for implementing new exams under the direction of the Senior Coordinator and Director;
  • Liaise with vendors for the purchase of examinations supplies and facility rentals and set-up;
  • Provide administrative support to the College’s Exam Appeals Committee and exam working groups;
  • Answer questions from applicants and Members regarding exam processes;
  • Process examination applications, and applicant and Member requests for exam accommodations, deferrals and withdrawals as required;
  • Update database and website content as required.
  • Assist in providing information to applicants, Members of the profession and the public;
  • Provide meeting support by preparing the agenda and related materials, attending meetings and taking detailed minutes of meetings;
  • Prepare and distribute correspondence, reports and documents quickly and accurately, including copying, mailing, e-mailing and retaining materials;
  • Update and maintain operating policies and procedures, communication templates, fillable forms and program information materials;
  • Compile and disseminate research as required;
  • Review and update relevant pages of the College’s website, post information to the Public Register;
  • Ensure that all general office procedures as well as program procedures are completed as directed; and
  • Maintain the program files in accordance with the College’s Records Retention Policy.

Qualifications

This position is best suited for an individual with the following education, experience, skills and personal attributes.

Education

  • A post-secondary education is required.

Experience

  • Three to five years of experience in examination development, coordination and delivery or related roles.

Skills

  • Excellent oral and written communication and interpersonal skills.
  • Strong organizational skills based on effective time-management, high accuracy, and the ability to pay attention to detail.
  • Highly effective problem-solving skills.
  • High level of computer literacy (MS Office, Adobe Pro).
  • Knowledge of database systems, in particular iMIS.
  • Understands the not-for-profit sector, in particular the roles and responsibilities of regulatory authorities.
  • The ability to speak a second language, in particular French, would be considered an asset.

Personal Attributes

The College’s environment is best suited for individuals with the following attributes:

  • An independent self-starter who is creative, innovative and solutions-oriented;
  • A person with a high degree of integrity and accountability;
  • Prides themselves on their professionalism in both their actions and appearance;
  • Is patient and empathetic but believes in fairness, equality, objectivity and impartiality;
  • Ability to work as part of a team but is respectful of the decision-making processes and legal responsibilities of the College;
  • Excellent judgement, tact and diplomacy.

Terms and Working Conditions

The following terms and working conditions apply to this position:

  • This is a full-time permanent position with the College;
  • The position is based on a 35-hour work week, Monday to Friday with occasional weekend work;
  • Salary will be based on the experience, skills and qualifications of the incumbent within a range of $50,000 - $65,000 per year.

Benefits

College employees enjoy a competitive group benefits plan (life insurance, LTD, health, dental and paramedical services) and employees are registered in the College’s Registered Retirement Savings Plan (RRSP) program where the College makes a contribution on the employee’s behalf. The College will also provide opportunities for professional development.

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