Events & Communication Specialist

Organization NameJob CategoriesPosition TypeRegion and Location(s)Career LevelSalaryAd Online SinceApplication Deadline
Big Brothers Big Sisters of Toronto
  • Event Coordination
  • Fundraising / Giving
Full Time
  • Ontario - Metro Toronto Area - Toronto
Experienced (Non-manager)$45,000 - 55,0002019-04-092019-05-10

Big Brothers Big Sisters of Toronto (BBBST) builds thriving communities by empowering lives through mentorship.

The Events & Communications Specialist reports to the Director, Agency Development and will assume primary responsibility for up to 7 events each year. The ideal candidate will play a vital role in the planning and execution of these core events in addition to providing support to third party events and partnerships.

In addition to supporting events, this position will be responsible for creating content and managing both internal and external communications for the agency. This will include managing all BBBST social media channels and our website. As we aim to increase our awareness in the Toronto area and diversify our revenue sources, the ideal candidate will be creative, resourceful and willing to work in a fast-paced changing environment.

Position Responsibilities:

Event Coordination

  • Leadership role in planning and executing all events which include:
  • one annual gala with attendance of over 600 people, two peer to peer fundraising events (“Bowl For Kids’ Sake” & “Paddle Royale”), one celebrity bowling event (“Basketbowl”) one appreciation event (picnic) for our clients for up to 400 people and the Annual General Meeting.
  • Initiates, and maintains, the development of event concepts, budgets, promotional materials and production/project and logistic schedules.
  • Build and maintain new and/or existing relationships with event participants, donors and sponsors
  • coordination of volunteers and fundraising (pre-event and on-site)
  • Stewardship of event attendees and supporters - Coordinate and send out thank you letters to donors, sponsors, participants where required
  • Committee Management, which includes the preparation and attendance of Committee meetings, taking minutes, generating reports, and preparation of work back plans for all events, including support as necessary to Committee members.
  • Manage supplier/vendor relationships as they apply to the execution of each event.
  • Set up and tear down of all events

Support Revenue Generation

  • Manage the solicitation, tracking and recognition of in-kind donations for event fundraising
  • Build and maintain existing relationships with event participants, donors and sponsors
  • Coordinate management of incoming monies from pledges, event related donations, auctions, etc. as they apply to a particular event – this will occur pre, during and post events
  • Assist with the solicitation of sponsorship, and where applicable, table and ticket sales
  • Provide admin support to Committee Members and the Board of Directors, as required, related to event fundraising.

BBBST Professional Young Leaders Group

  • Official agency Liaison for our Young Leaders Group
  • Attend monthly Executive and General Membership meetings (2 per month)
  • Maintain a good line of communication between Agency and Young Leaders
  • Provide administrative and fundraising support where required for all YL fundraising events and professional development workshops
  • Ensure all agency requirements and brand standards are met
  • Assist with screening new Young Leader applicants

Communications:

  • Ability to create new, revitalized social media strategy to grow online presence
  • Continuously monitor and manage all social media channels (twitter, facebook, Instagram, Linked In)
  • Generate new social media content
  • Create graphic materials for both online and print (may include signs, brochures, corporate pitch-decks and other collateral)
  • Work with team members to create content and graphic material for the website.
  • Support the creation of branded templates for internal/external communications
  • Work with team members to create and manage content for a monthly newsletter
  • Support E-Blasts as required
  • Assist in creating and preparing media kit material
  • Support corporate partnerships with the creation of customized social media plans and other materials as required

Job Qualifications & Skills:

  • Minimum five years of special event and fundraising experience, preferably with large scale gala events with 700+ attendees.
  • Post-secondary education in a field related to the responsibilities of this position.
  • Experience with graphic design and familiarity with software such as InDesign etc, along with experience with website updates.
  • Must be detail-oriented with excellent organizational, time management skills
  • Project management skills and experience an asset
  • Exceptional written and oral communication skills with a passionate interest in social media and a strong working knowledge of all key social media tools.
  • Strong working knowledge of online analytical tools
  • Ability to work both independently and as part of a team
  • Able to multi-task with strong problem-solving skills
  • Ability to work within a tight timeline and prioritize in a fast-paced dynamic environment
  • Displays mature judgment, with the ability to build effective internal and external relationships through a collaborative and motivational working style
  • Access to a vehicle on occasion and/or a valid driver’s license
  • Proficient computer skills including Microsoft Word, Excel and Outlook and Raiser’s Edge. Working knowledge of Artez or another peer to peer fundraising platform and WordPress would be an asset.
  • Ability to work outside customary business hours during periods leading up to and during major events –includes some weekends and evenings

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