Position Overview

Organization:                         CAMH Foundation: The Centre for Addiction and Mental Health

Title:                                        Senior Grants Officer

Reports to:                              Director of Finance  

Location:                                100 Stokes Street, 5th Floor, Toronto, Ontario

Is this you?

Are you a detail oriented, financially savvy nonprofit professional who would be invigorated to work for a movement that is leading the charge in breaking down the stigma and discovering the causes and cures for mental illness?

Your colleagues would consider you a great partner and collaborator. You have an ability to bring stakeholders from opposite sides of the organization together to find a positive outcome. You’re a good communicator and can easily break down the financials in a way that is digestible and makes sense to an audience who may not be as adept.

You’re known to be a strong project manager, perhaps you have your PMP or a similar designation. You keep things moving and know when to elevate and involve your manager. Though this doesn’t happen often as you’re typically on top of the details and work independently.

Ideally, you’ve had experience working in a hospital environment and you understand its nuances. Having worked in a nonprofit environment you’ll also understand the demands on the fundraising team and will have worked closely with fundraisers in the past.

If this sounds like you, keep reading…

The Organization

CAMH is Canada’s largest hospital specializing in mental illness and addictions, and one of the world’s leading academic health science centres in the field. By delivering leading-edge treatment, driving research, creating knowledge and advocating nationally, CAMH seeks to inspire a movement for change to ensure any person living with mental illness is restored to fullness of life.

CAMH Foundation is charged with raising and stewarding funds that will enable CAMH to achieve its aspirations and helping to fuel the movement for change.

The Position

Reporting to the Director of Finance, the Senior Grants Officer will administer and manage the full cycle of grants between the Foundation and the Hospital, from inception to closure, ensuring grants to the Hospital are compliant with donor restrictions and aligned with CAMH’s strategic mission, direction and funding priorities. The successful candidate will be responsible for approximately $20 million a year in grants to the hospital from the Foundation.  

The successful candidate will be a member of the Foundation’s Finance and Operations team. This team is accountable for: financial management, information management and reporting, investment management, planning framework tax and compliance. The finance and operations team monitor and report on overall performance, customer service, legal, risk management, development research, gift processing, grant management, data analysis and management, office operations/administration and human resources functions for the Foundation.

The successful candidate will have a critical role working with Development staff to identify issues that can be addressed by collaboration earlier in the fundraising cycle and help to improve their overall understanding of the granting process. The successful candidate will also ensure the effective use of designated funds in conjunction with the Finance department. The Senior Grants Officer will monitor grants in progress and escalate to the appropriate parties when projects are not progressing as planned.

This person will interact with internal and external teams for the purpose of exchanging information, providing explanations, influencing others, reaching agreements, soliciting funds, etc. in all forms of communications. Their key partners will be:

  • Finance Team – exchange information and collaborate.
  • Foundation Staff – share information.
  • Hospital Finance Team – share information.
  • Vendors – exchange information about invoices.
  • Auditors – provide information for audits.

Primary Accountabilities

Grant Management and Compliance

  • Serves as principle point of contact on grant management and compliance issues with grantees, CAMH Finance, Foundation Development, Donor Relations and Finance staff.
  • Ensures grant agreements and amendments are developed, reviewed and approved in a timely manner and in accordance with Foundation requirements and established procedures.
  • Ensures grant commitments do not exceed the available funding.
  • Managing risk and monitoring related to projects relying on pledged or yet to be raised funds.
  • Closely monitors utilization of funds and grant balances.
  • Responds to financial information requests related to grant agreements, budgets and spending.
  • Takes the lead in monitoring grant expirations and closures, engaging both grantees and Finance staff in advance of expiry dates and advising on potential issues.
  • Create grant files that meet auditing and Foundation requirements.
  • Develops and writes grantee guidelines and FAQ’s.
  • Maintains a wide range of professional relationships to ensure high quality grants administration across programs.
  • Monitors the delivery of grants and escalates as necessary projects that are off track with spending plans and/or delivery of expected outcomes.

Financial Management and Analysis

  • Provides support to the Development team during proposal development and gift negotiations.
  • Reviews and approves/recommends for approval of donor proposal budgets and proposed existing funding to ensure all project costs are captured, reasonable and use of existing funds is appropriate.
  • Working with the Analyst, Funds and Granting, processes quarterly grant invoices received ensuing Foundation requirements are adhered to and appropriate supporting documentation is provided.
  • Ensures timely resolution of any billing issues that arise by working with grantees and CAMH Finance.
  • Identify gaps and related solutions including differences between donor restrictions and internal policies and procedures, include cost allocation.
  • Prepare and implement training as needed to address capacity needs and reinforce grant management e.g. financial management, budget analysis, policies and  procedures.

System Ownership

  • Serves as process owner related to creation of grants, monitoring and reporting on granting activities.
  • Supports the content of the joint CAMH/CAMHF SharePoint site. Actively involved in the evolution of this application and the design of future enhancements.
  • Provides input on controls related to proposals and grants.

Foundation Team

  • Work as a team player of CAMH and an ambassador in representing the Hospital and Foundation.
  • Perform other duties as assigned in order to meet the overall goals and objectives of the Foundation.
  • Operation within the culture and Foundation Guiding Principles

The Ideal Candidate

  • University degree in Business Administration, Commerce or other equivalent field – Accounting Designation strongly preferred.
  • Project management certification or extended training is preferred (i.e. PMP or similar)
  • Analytical capabilities for structuring projects.
  • Strong demonstrated experience in the management of significant, complex, multi-year projects.
  • Understanding of basic accounting principles in relation to grants and projects.
  • Experience in the philanthropy and non-profit sector or experience in an academic, healthcare or research organization strongly preferred.
  • Demonstrated excellence organizing and prioritizing workflow in a high-volume environment.
  • Demonstrated experience formulating and implementing policies and procedures.
  • Experience providing exceptional customer service to a wide range of stakeholders.
  • Strong analytical skills, self-motivated, proactive, and have demonstrated excellence in organizing and prioritizing workflow in a high volume environment.
  • Strong verbal and communication skills especially communicating technical material in a clear, objective and respectful manner.
  • Highly computer literate, excel and MS Office, experience with Raiser’s Edge would be ideal but not mandatory.
  • Discretion dealing with confidential information.

CAMH Foundation Guiding Principals

Our north star is creating hope and improving outcomes for people facing mental illness.

We work in respectful partnerships with each other and our hospital partners

to inspire philanthropy and raise awareness in support of mental health.

Positive Intent: As individuals and teams, we assume positive intent in all interactions.

Responsibility: Being employed at CAMH Foundation comes with a responsibility to serve the organization. We are individually and collectively accountable to ensure CAMH Foundation as a whole is bigger and better than the sum of the parts.

Culture Carriers:  We are role models and advocates for an inclusive and diverse culture. We aspire as individuals and as a collective team to continuously enhance the culture we want to see.

Transparent & Open Communication: We show courage by having open dialogue and tough conversations in a respectful and authentic way. 

Personal Accountability: We are personally accountable for our actions, behaviours and results as defined by our strategic and operating plans, and guiding principles.

Action Oriented: We aim to continuously achieve clarity on roles, responsibilities and next steps. Once a decision is made, we move forward and always have one another’s back. We thrive and work best as one united team.

Proactive Collaboration: We proactively seek opportunities for collaboration across teams and stakeholders, develop trusted partnerships, and create integrated plans to further our mission.

Empowerment: We support and encourage the empowerment of ourselves and colleagues.

SLT and management are responsible for creating opportunities for professional growth, and creating space to voice opinions and concerns in a safe and respectful environment.

Best Judgment:  As representatives of the Foundation, we make ethical and legal decisions that align with our guiding principles and enhance the reputation of the entire organization.

Gratitude: We are grateful for the support we receive, for what we get to be a part of, and to be in a position to inspire and create change.

CAMH Foundation thanks all applicants, however, only those selected for an interview will be contacted. CAMH has a diverse workforce and is an equal opportunity employer.

As an employment equity employer CAMH Foundation actively seeks Aboriginal peoples, visible minorities, women, people with disabilities, (including people with who have experienced mental health and substance use challenges), and additional diverse identities for our workforce.

If you are someone who is looking for an outstanding challenge, working with a great team for a very important, uniquely focused organization then what are you waiting for? Apply now to Lindsay Preston at lindsay@phcap.ca by submitting your Cover Letter and CV. Please note only qualified respondents will be contacted.